West Valley College
14000 Fruitvale Avenue, Saratoga, CA 95070 • Phone (408) 867-2200

Application Process and Policies



Please read the entire binding contract.


These items are required for your application package:

Send to:

West Valley College
Facility Rentals
14000 Fruitvale Ave.
Saratoga, CA 95070


Once the application document package is received it will be forwarded to the appropriate college department. The department will review the application request and determine if West Valley College can meet the requirements of your event. They will then confirm the approval/denial back to the Facility Rental office.


You will be notified of the status of your application and given an estimate of the initial charges.

  • The initial invoice is our best estimate for the costs of your particular event, including but not limited to facility rental fees, custodial labor, supervisor labor, grounds labor, equipment, parking and police labor.

  • The initial invoice is not the final invoice. West Valley College reserves the right to invoice the renter if additional services (such as custodial), fees or damages have been incurred.


Upon your email acceptance of the estimated charges, the application will be forwarded to the Vice President of Administrative Services for review and approval. Upon his approval, you will be notified by email.


Payment must be received 30 days prior to facility use.


If there is a final invoice for additional costs incurred it will be sent approximately 30 days following your event.
Balance is due upon receipt of the Final Invoice.

last published: 5/12/16 • validate xhtml css 508