West Valley College
14000 Fruitvale Avenue, Saratoga, CA 95070 • Phone (408) 867-2200

Graduation Information

Congratulations to all West Valley College graduates.
Mountain Winery

West Valley College Celebrates our Graduating & Transferring Students 2015!

Mountain Winery, May 21, 5:00 pm, check-in starts at 3:00 pm (see details below) 

Announcement: Registration to participate in graduation is closed.

The event is "sold out." Seating is only available for guests who have tickets. There is a very limited standing room only section. Guests without tickets may be turned away.

Weather Alert: 20% chance of showers, bring a small umbrella.

Traffic Notice:

Please note there is currently construction on Hwy. 9/Big Basin Way, the main route to the winery. There may be a traffic signal delay at the site of the construction. Please start your travels a little earlier.

There is an alternate route available to the Mt. Winery. From West Valley College take Saratoga Ave. towards downtown Saratoga. Turn right on Saratoga-Sunnyvale Rd. Take a left on Pierce Road. Follow Pierce Rd. up the hill to the Mt. Winery. Busses, motor homes, and other large vehicles not advised. Please refer to an online map for further info.

The Mt. Winery is located at 14831 PIerce Road, Saratoga, CA 95070 

All students please use buses if possible because parking may be limited at the winery.  Be aware that you may be asked to park at West Valley.  Also be aware that you may have to take the shuttle up and back to WVC.

 

Graduation/Transfer Ceremony & Celebration Thursday, May 21, 2015

  • 2:30 - 2:45 pm - Bus Check-in @ Admission & Records (West Valley College) if needed
  • 3:00 pm - Graduate & Transfer Check-in begins at Mountain Winery

  • 4:00pm - Graduate & Transfer Line-up
  • 5:00 pm - Ceremony at the Mountain Winery

  • Celebration Immediately Following Ceremony 

    Parking

    The Mountain Winery has parking for students and guests. No parking permits are required. However due to the strong response from graduates and their guests it is advised students park at the college and take the shuttle busses from the college.

    Bus Shuttle

    Students Only - have the option of taking a bus from West Valley College campus to the Mountain Winery. The busses will run on a strict schedule. Busses will depart the campus at 2:30pm and 3:30pm and return busses will be scheduled for 7:00pm and 8:10pm.

    Cap & Gown

    Caps and Gowns can be reserved through the Viking Bookstore in the Campus Center during the Grad/Transfer Fair on Wednesday, April 8.  Cost for the cap & gown package is $46.95 plus tax. You will pay for your gown when you pick up your order in the bookstore. 

    • Attention All Transfer Students: If you are transferring only and not receiving a degree or certificate, you do not need wear a cap and gown, the desired attire is “dressy casual” (i.e., a black dress or black shirt and slacks).

    Guest Seating and Tickets

    All guest seating tickets have been issued and no additional tickets are available.

    Photographer

    A professional photography company will photograph each student participating in the commencement ceremony. You will receive an email from the photographer approximately 72 hours following the ceremony and can purchase additional pictures directly from the company. The company is called "Grad Images." www.gradimages.com

    To order WVC graduation announcements, rings, and other accessories: Herff Jones website

    Check-In

    Participants should arrive to check-in by 3:45pm wearing their cap and gown if they are graduating or business attire for those students who are transferring.  You will be given your RSVP information card at one of the check-in stations.  Please do not bring any valuables with you at this time.  You will receive a printed program as you check-in.

    Line-Up

    Line-up is at 4:00pm.  Once you have checked in and have your information card, please proceed to the line-up area located at the Student Staging Area, which will be clearly marked at the Mountain Winey.

    Attention all Transfer Students

    If you are transferring only and not receiving a degree or certificate, you will be seated in your own designated area.

    Celebration Reception

    After the Ceremony, you will be ushered to the Reception area. Guests will be able to meet you there. There will be a ceremonial cutting of the cake and hors d'oeuvres will be served. There will be many great locations to take photos during the reception.

Key Dates & Deadlines

Petition to Graduate (AA, AS Degree & Certificates)

  • Due to Admissions & Records for Spring Semester 2015 on March 2, 2015
  • Deadline to petition for Associate Degrees for Transfer (ADT) February 12, 2015

Transfer Student Celebration

  • Fall 2015 Transfer Students Register in the Transfer Center (see above for extension)

Grad/Transfer Fair

  • Tuesday, April 8, 2015, Campus Center Kirkorian Pavilion (Outdoor Conference Room), 9:30 AM to 2:00 PM

Graduation/Transfer Ceremony & Celebration Thursday, May 21, 2015

  • 2:30 PM – Student Check-in @ Admission & Records

  • 3:00 PM – Graduate & Transfer Student Line-up at Admissions & Records

  • 4:00 PM – Ceremony at Applied Arts & Science Lawn

  • Celebration – Immediately Following Ceremony @ Campus Center/Viking Grove Complex

Commencement Day Details: May 21, 2015

Free Parking:

FREE on Commencement day, no parking permit needed for the public.

Guest Seating:

Guest seating will be available beginning at 2:30 PM on a first-come; first-serve basis in front of Applied Arts & Sciences. Please be advised that the rows of chairs directly in front of the stage are reserved for our transfer and graduating students as well as faculty and staff. Chairs behind the roped off areas are open for general seating. We do have disabled seating for those who need this accommodation and will be marked as such. Guests should pre-arrange this with Mike Scaletta from DESP by calling (408) 741-2453 no later than Monday, May 20th, 2014.

Photographer:

A professional photography company will photograph each student participating in the commencement ceremony.  You will receive an email from the photographer approximately 72 hours following the ceremony and can purchase additional pictures directly from the company.  The company is called "Grad Images." www.gradimages.com

Step 1 – Check In

Participants should arrive to check-in by 2:30 PM wearing their cap and gown. You will be given your RSVP information card at the check-in stations set-up by last name. Please do not bring any valuables with you at this time. You will receive a printed program as you check-in.

Note: If you are transferring and have RSVP'd with the Transfer Center, you will be receiving a “white stole” during check-in.

Tassels are worn on the RIGHT SIDE of your cap. Two lines will be formed.

Step 2 – Line Up

Line-up is at 3:00 PM. Once you have checked in and have your information card, please proceed to the line-up area located around the corner from check-in and between Counseling and Business buildings. The order of the line-up is as follows:

(1) Transfer Only (Blue dots)

(2) Certificate candidates Only (Green dots)

(3) Certificate & Degree candidates (Yellow dots)

(4) Degree candidates Only (Red dots)

Attention all Transfer Students:

If you are transferring and receiving a degree or certificate, you should line-up and sit based on your degree or certificate accomplishments. If you are transferring only and not receiving a degree or certificate, you will be seated in your own designated area.  In addition, since you will not be wearing a cap or gown, the desired attire is “dressy casual” (i.e., a black dress or black shirt and slacks).

Step 3 – Processional into the Ceremony @ 3:40 PM

Your line will be led by faculty marshals and staff ushers who will lead you into the ceremony location. Stay in a straight line as you proceed into the ceremony. You will need to find your chair in your row quickly. If you want to sit with your friends, in the line-up area you should make sure they are either in front or behind you in the line, NOT in the line across from you. The two lines will split off once in the ceremony site and you will not be able to move seats. You will walk through the faculty/staff tunnel down the center aisle. Once you are in your row and have found your seat, PLEASE REMAIN STANDING UNTIL OUR COLLEGE PRESIDENT, MR. BRAD DAVIS ASKS YOU TO BE SEATED.

Step 4 – Presentation and Announcement of our Students

When it is your rows’ turn to walk across the stage, your faculty/staff leader will ask that you exit your row and form a line under the colonnade in front of the AAS building. A picture will be taken of you shortly before you proceed up the ramp. Please hand your information card to the readers at the bottom of the ramp of the stage. They will confirm with you the pronunciation of your full name. When your name is called, proceed up the ramp and collect your degree or certificate holder and/or transfer scroll with your left hand and shake hands with the dignitaries with your right hand. You will then have your picture taken with President Bradley J. Davis, J.D. and then you will proceed down the ramp for another picture and then be directed to return to your seat.

Step 5 – Recessional Out of the Ceremony and to Celebration at the Campus Center

At the conclusion of the ceremony, you will be asked to turn your tassel to the left side of your cap by Saratoga Mayor, Emily Lo. You will be led out of the ceremony down the center aisle by your faculty/staff leader and should keep walking in your line until you have walked back to the Campus Center for the free reception-celebration. DO NOT STOP! Your family and friends will meet you at the Campus Center immediately following the ceremony.

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