West Valley College
14000 Fruitvale Avenue, Saratoga, CA 95070 • Phone (408) 867-2200

Programs & Awards

Learn about the different kinds of financial aid programs and awards that could help you pay for your education.

Most federal and state funds offered are contingent upon the availability of funds. Financial Aid applications are accepted throughout the school year with a final filing deadline usually the 2nd Saturday in June of each year. Students are encouraged to apply as soon as possible.

Pell Grant

Pell Grant: Awarded to undergraduate students who have not earned a Bachelor's or professional degree. Awards range from $602-$5775 based upon the Expected Family Contribution (EFC) ranging between 0-5198 and units enrolled. To apply, complete the FAFSA ^.

Effective July 01, 2012: Students are eligible to receive Pell grant for up to 12 full time semesters. This applies to all students regardless of when they received their first Pell grant. A student attending as a half-time (6 units) student is considered as having used half of a semester for purposes of tracking the Pell grant limits.

  • For example, if your maximum Pell Grant award amount for the 2010-2011 school year was $5,550, but you only received $2,775 because you were only enrolled for one semester, or because you were paid as a half-time student 2 semesters, you would have used 50% of your maximum award for that year.
  • If in the following school year, you were enrolled only three-quarter time, you would have used 75% of your maximum award for that year. Together, you would have received 125% out of the total 600% lifetime limit.

Tracking Your Lifetime Eligibility Used on NSLDS

You can find your Lifetime Eligibility Used for the federal Pell Grant by going to the Web site www.nslds.ed.gov and creating a student account. NSLDS, the National Student Loan Data System, tracks your lifetime Pell Grants, loan usage and overpayment status. If you have loans, you may view how much you owe and to whom.

The National Student Loan Data System (NSLDS)

  • Step 1: Students, parents, and borrowers are required to use an FSA ID, made up of a username and password, to access certain U.S. Department of Education websites. Your FSA ID is used to confirm your identity when accessing your financial aid information and electronically signing your federal student aid documents.

  • Step 2: Access NSLDS by going to www.nslds.ed.gov. On the NSLDS screen, click on Financial Aid Review

  • Step 3: Read the privacy statement on this screen. If you agree, click Accept to find your Lifetime Eligibility Used. A security configuration question may or may not prompt, depending on your browser’s current security configuration. If you are comfortable with your browser’s current security configuration, click Accept to continue. The Confirming Your Identity screen will appear after you click Accept.

  • Step 4: Enter your Social Security number (SSN), the first two letters of your last name, your date of birth, and your PIN to confirm your identity. Keep your PIN safe and secure.

  • Step 5: View the Financial Aid Review screen listing your total Lifetime Eligibility Used

Federal Supplemental Educational Opportunity Grant (FSEOG)

Federal Supplemental Educational Opportunity Grant (FSEOG): Available to students whose expected family contribution (EFC) is zero. Students must be an undergraduate student and enrolled full-time. Awards range from $100 to $500. Payments are made once per semester. To apply, complete the FAFSA ^.

Federal Work-Study Program (FWS)

Federal Work-Study Program (FWS): Provides jobs for students with financial need. Jobs are 10-18 hours per week and students must be enrolled at least half-time. Awards range from $500 to $3,500. The vast majority of FWS jobs are filled at the beginning of the Fall semester and continue through the academic year. Payroll checks are disbursed once a month. Apply and view job posting after August 15, 2016. To get started, download the How to apply for Federal Work Study PDF.

Job Title        

Number of Jobs

Department     

Job Duties         

Instructional Asst.

5

Adapted PE

Assisting students with disabilities with their workout programs.

Accounting Asst. II

1

Administrative Services

Data Entry, proofreading of numbers, Xeroxing, filing,

 General Assistant

 Admission Office

 Filing,Scanning, Phones, and other duties as assigned

Instructional Assistant

1

Architecture Department

Help Department's chair, have good knowledge of Revit Architecture software.

Instructional /Lab Assistant

      1

Art Department

Assist with gallery installation of exhibition per semester, organizing and assembling incoming artwork, Your interest and care regarding artwork.

General Assistant

      1

Assessment Office

Welcome students, make copies &scan and other duties as assigned

Instructional Lab Assistant I step 1

      1

Biology

Gathering and preparing materials needed for running labs, maintain live materials in greenroom, clean up and return material to designated area.

Preschool Teacher Assistant

     10

Campbell Union School District

Assist preschool teachers with 2-5 years old second language learner preschooler by reading with them and talking with them to boost their oral language, early literacy and math skills. Other duties as assigned.

Instructional /Lab Assistant I

       1

Chemistry Department

assisting Lab teachers, Set up and removing experiments, Cleaning, Restocking lab ware and chemicals to shelves.

Technical Asst. III

1

Chancellor's Office

 Filing,Typing, word processing, answering phones, running errands on campus, special projects and other duties as assigned

Technical Assistant

2

Counseling Department

Scheduling counseling appointments and scanning, Data Entry, Customer service skills an advantage but will train.

Tutor/Peer Assistant

2

DESP

Greet students, answer phones, schedule appointments, copying, filing, scanning, computer work, assist students in classroom and DESP lab

Tutor/Peer Assistant/Security assistant

2

DESP

Read test to students, process paperwork, answer phones, file, scan, drive tram and other duties as assigned.

Clerical/General Assistant III

1

District Facilities

Perform a variety of general clerical duties(data entry,filing,sorting mails and record keeping

Instructional/Lab Assistant

3

 

ESL Department

 Assist ESL faculty,filing, creating& copying materials,picking up and delivering documents on campus

Technical Assistant

3

Financial Aid Office Filing, Copying, Data entry and other duties as assigned.

Technical Assistant II

1

 

Foundation

 

Excel, Word, Keyboarding, Copying, other duties as assigned.

Technical Assistant III

1

Health Services Organizing, setup and presentation of campus health education events, Assist Health Services staff with receptionist of clerical and operation duties as needed.

 Clerical Assistant

2

 Human Resources

Filing, Alphabetizing, Data entry, other office related support

 Clerical Assistant I

 Library

 Working at the public service desk(AV&Circulation)help students with printing, shelving books, ASO, and other duties as assigned.

 Clerical Assistant

 Math Recources

 Greeet students, help students register to use MRC for tracking purposes, other duties as assigned.

Clerical/General Assistant

2

President's Office

Greet visitors , answer phones, track expenditures in Excel, prepare for special events, shredding of confidential documents, sort mail and other duties as assigned.

Clerical/General Assistant II

2

Records Office

Filing, Data Entry, answering phone and other duties as assigned.

Clerical/General Assistant

1

School of Art and Design

 Creating forms Word Document, Excel, creating publications using Publisher, answering phone, distributing faculty mail, shredding, lifting heavy boxes and other duties.

General Assistant I

3

Success Center

Staffing the front desk, answering the phone and daily operation of the SC.

Instructional/Lab Assistant

1

Theater Arts

 Box office, concessions, phones, house management, publicity for shows, mailing, spreadsheets, show posters, writing programs for shows, theater website and other duties as assigned.

Technical Asst. III

1

 Transfer Center

 Assist with transfer and counseling events, organizing and updating files, Other duties as assigned.

 Clerical Assistant I,II

 Trio

Answer phones,file,greet students and make appointment,data entry(Word,Excel)

General Assistant I

5

Writing Center

Staffing the front desk, answering the phone and daily operation of the WC.

 

For more information, please contact Behin Noormanesh: behindokht.noormanesh@westvalley.edu or call 408.741.4639

Direct Loan

The William D Ford Direct Loan program is financial aid in the form of a loan from the Department of Education to assist students only to pay for authorized educational expenses at the school that certified their loan eligibility.

First Time Borrowers:

New borrowers as of July 1,2013 may not receive Direct Subsidized Loans for more than150% of the published length of their academic program.

For examples of the Direct Loan 150% Limit, Click Here.

Direct Loan: West Valley College offers two types of loans - Subsidized and unsubsidized loans.

Subsidized loans are awarded to undergraduate students based on financial need. The federal government pays the interest as long as student is enrolled half-time, during grace period and deferment period. If the loan was/is first disbursed from July 1, 2012 through June 30, 2014, the federal government will not pay the interest during the grace period.

Unsubsidized loans do not have a need criteria, however, the interest is paid by the student and interest accrues from the date of disbursement.

Steps to apply for a Direct Loan:

  1. Must complete the 2015-2016 FAFSA and meet all federal eligibility requirements.
  2. Financial Aid file must be completed - all requested documents must have been submitted and reviewed for grant eligibility.
  3. A positive Satisfactory Academic Progress standing.
  4. All potential borrowers are required to pick up a Loan Request Packet at the Financial Aid Office starting August 25, 2015.
  5. Per Federal regulations, the institution reserves the right to refuse or reduce a loan application on a case by case basis.

Consequences of not repaying a student loan:

  1. You will be reported to a credit bureau having a negative effect on your credit rating.
  2. The entire unpaid balance of your loan and accrued interest becomes due and payable immediately.
  3. You lose eligibility for deferment.
  4. You lose eligibility for additional federal student financial aid.
  5. Your account is assigned to a collection agency.
  6. The federal government can take all or part of your federal tax refund.
  7. Your employer can garnish part of your wages.

West Valley College is a Direct Lending School and does not offer private loans or participate in private or alternative loan program.

For more information please contact Kristin Martin: kristin.martin@westvalley.edu or call 408.741.2429

Board of Governors Fee Waiver (BOGW)

The Board of Governors Fee Waiver (BOGW) is funded by the State of California to waive the amount of enrollment fees and a portion of the parking permit charged to eligible California residents. The Board of Governors Fee Waiver offers three ways for students to qualify:

BOG-A
Qualified applicants (or parents, if applicant is dependent) must be currently receiving Temporary Aid For Needy Families (TANF), or Supplemental Security Income (SSI), or General Assistance/General Relief through the county social services department or have certification from the California Department of Veterans' Affairs ^.  Supporting documentation must be provided.  To apply, complete the Board of Governors Fees Waiver (BOGW) Forms ›
BOG-B
Qualified applicants (and parents, if applicant is dependent) do not exceed the State-designated income standards. To apply, complete the Board of Governors Fees Waiver (BOGW) Forms ›

BOG-C
Qualified applicants filed the Free Application for Federal Student Aid (FAFSA) or CA Dream Act Application, listing West Valley College, and have financial need.

Important Notice-New state regulations begin FALL 2016:     

  • ALL Community Colleges in the state are required to inform students HOW to maximize their BOGW eligibility and maintain PRIORITY ENROLLMENT status.
  • It is the responsibility of every community college in the state to effectively communicate the ACADEMIC and PROGRESS standards to enrolled students in order to AVOID the possibility of losing BOGW eligibility.  
  • BEGINNING FALL 2016, under new state regulations, students will LOSE eligibility for the BOGW if:
    • They are on probation for NOT maintaining a 2.0 GPA (grade point average) for two (2) consecutive PRIMARY terms.  
    • They have NOT successfully completed half (50%) or more of the units attempted in two (2) consecutive PRIMARY terms.
    • Only Foster Youth are exempt from this policy.
    • PRIMARY terms are FALL and SPRING terms at semester-based schools.
    • Students that are determined INELIGIBLE are also able to regain eligibility or be reinstated by meeting one (1) of the standards below:
      • Improve GPA and/or COURSE COMPLETION measures to meet the ACADEMIC and PROGRESS standards.
      • Successful appeal regarding extenuating circumstances.
      • Not attending his/her community college district for two (2) consecutive PRIMARY terms.

For more information, visit: Student Success Act

To download an appeal, visit: Admissions & Records

CAL Grant B

CAL Grant B (Entitlement): A state program to assist low income/disadvantaged, first-year college students. Maximum academic year award is approximately $1648. Criteria such as income and grade point average are factors for eligibility. To apply, complete the FAFSA ^ or CA Dream Act Application and submit the GPA Verification form (available from your high school or college financial aid department) between January 1-March 2. Cal Grant B (Competitive) is available for students who applied between March 3-September 2 and meet the eligibility criteria. 

Full-Time Student Success Grant (FTSSG): Cal Grant B recipients who are enrolled in 12 or more units at a California Community College and have remaining un-met need may also be eligible for the Full-Time Student Success Grant (FTSSG).  The FTSSG award is $600 per year ($300 per semester).

For more information: CalGrants.org

CAL Grant C

CAL Grant C: A state grant program to assist low and middle income students enrolled in occupational/career training programs with tuition and training costs. Maximum academic year award is approximately $547. Criteria such as income and grade point average are factors for eligibility. To apply, complete the FAFSA ^ or CA Dream Act Application and submit the GPA Verification form (available from your high school or college financial aid department) between January 1-March 2. For more information: CalGrants.org

CAL Grant Transfer Entitlement Program

Cal Grant Transfer Entitlement: A state grant program for students who were not previously awarded but are now transferring from a California Community College to an eligible bachelor degree granting institution in California. Criteria such as income, graduation from high school after June 30, 2000 and grade point average are factors for eligibility. To apply, complete the FAFSA  or,CA Dream Act Application and submit the GPA Verification form (available from your high school or college financial aid department) between January 1-March 2.

Chafee Grant

Chafee Grant: Awarded to students who are aging out of foster care or emancipated from foster care, eligible for California Independent Living Program services, and between the age of 16-22. Maximum academic year award is approximately $5000. Students must demonstrate financial need and be enrolled at least half-time. To apply, go to: https://www.chafee.csac.ca.gov/ ^.
For more information please contact Rhonda Kirkland: rhonda.kirkland@westvalley.edu or call: 408.741.2601.

To manage your Cal Grant and/or Chafee account(s) online, view updates, make school changes, make address changes and post leave of absence request, visit: mygrantinfo.csac.ca.gov/logon.asp

CalWORKS

CalWORKS ›

CalWORKS Child Care*: Is a state grant program to assist low and middle income students enrolled in occupational/career training programs with tuition and training costs. Criteria such as income and grade point average are factors for eligibility.

CalWORKS Work Study*: offers part time employment for TANF (Temporary Assistance for Needy Families formerly called AFDC) students participating in the CalWORKS program.

CARE

CARE › (Cooperative Agencies Resource for Education)*: A state program to help offset child care costs. Must be a CalWORKS participant.

EOPS

EOPS › (Extended Opportunity Program and Services)*: A State funded program for low income students. Must meet income guidelines and be full time at the time of program certification. Awards generally range from $100 to $500.

 

*Subject to funding availability. Priority is given to students who apply early.

Attention

Special Alert from the California Student Aid Commission (Commission) warns you of scams targeting Cal Grant students.

There have been reports by students that they have been contacted by individuals claiming to be from the Commission who tell the student that they must pay money to receive, or reserve, their Cal Grant award. THIS IS NOT TRUE.

The Commission and its staff never ask for money or credit card information in order for a student to receive his or her Cal Grant award. A Cal Grant is free money, and students are never charged when applying for one using the Free Application for Federal Student Aid (FAFSA) or the California Dream Act Application.

Please disregard these calls (or e-mails), and alert authorities immediately if contacted. If you believe you have been a target or a victim of financial aid fraud, please contact the Commission. You may also wish to file a report with your police department and/or notify the following agencies:

California Attorney General’s Office
http://ag.ca.gov/
(800) 952-5225

Federal Trade Commission
https://www.ftccomplaintassistant.gov/#crnt&panel1-1

last published: 8/25/16 • validate xhtml css 508