Programs & Awards

Programs and Awards

Learn about the different kinds of financial aid programs and awards that could help you pay for your education.

Most federal and state funds offered are contingent upon the availability of funds. Financial Aid applications are accepted throughout the school year with a final filing deadline usually the 2nd Saturday in June of each year. Students are encouraged to apply as soon as possible.

State Programs

California College Promise Grant (formerly BOGW)

The California College Promise Grant (CCPG) is funded by the State of California to waive the amount of enrollment fees and a portion of the parking permit charged to eligible California residents. The CCPG offers three ways for students to qualify:

CCPG-A

Qualified applicants (or parents, if applicant is dependent) must be currently receiving Temporary Aid For Needy Families (TANF), or Supplemental Security Income (SSI), or General Assistance/General Relief through the county social services department or have certification from the California Department of Veterans' Affairs. Supporting documentation must be provided. To apply, complete the California College Promise Grant (CCPG) Forms

CCPG-B

Qualified applicants (and parents, if applicant is dependent) do not exceed the State-designated income standards. To apply, complete the California College Promise Grant (CCPG) Forms.

CCPG-C

Qualified applicants filed the Free Application for Federal Student Aid (FAFSA) or CA Dream Act Application, listing West Valley College, and have financial need.

Important Notice-State regulations as of Fall 2016:

  • ALL Community Colleges in the state are required to inform students HOW to maximize their CCPG eligibility and maintain PRIORITY ENROLLMENT status.
  • It is the responsibility of every community college in the state to effectively communicate the ACADEMIC and PROGRESS standards to enrolled students in order to AVOID the possibility of losing CCPG eligibility.
  • As of FALL 2016, under new state regulations, students will LOSE eligibility for the CCPG if:
    • They are on probation for NOT maintaining a 2.0 GPA (grade point average) for two (2) consecutive PRIMARY terms.
    • They have NOT successfully completed half (50%) or more of the units attempted in two (2) consecutive PRIMARY terms.
    • Only Foster Youth are exempt from this policy.
    • PRIMARY terms are FALL and SPRING terms at semester-based schools.
    • Students that are determined INELIGIBLE are also able to regain eligibility or be reinstated by meeting one (1) of the standards below:
      • Improve GPA and/or COURSE COMPLETION measures to meet the ACADEMIC and PROGRESS standards.
      • Successful appeal regarding extenuating circumstances.
      • Not attending his/her community college district for two (2) consecutive PRIMARY terms.

For more information, visit: Student Success

To download an appeal, visit: Admissions & Records

CAL Grant B

CAL Grant B (Entitlement): A state program to assist low income/disadvantaged, first-year college students. Maximum academic year award is approximately $1672. Criteria such as income and grade point average are factors for eligibility. To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1-March 2. Cal Grant B (Competitive) is available for students who applied between March 3-September 2 and meet the eligibility criteria.

In accordance with the Institutional Participation Agreement for the Cal Grant B and Cal Grant C Programs, recipients have to either apply the "Access" or "Books and Supplies" portion to outstanding balances on their accounts or request personal receipt of the funds prior to disbursement. To request personal receipt of the funds, you must fill out the Cal Grant B/C refunds confirmation and submit it when your file is completed. Please contact the Financial Aid office for more information.

Review the FAQ's and how to manage your award.

For more information: CalGrants.org

CAL Grant C

CAL Grant C: A state grant program to assist low and middle income students enrolled in occupational/career training programs with tuition and training costs. Maximum academic year award is approximately $1094. Criteria such as income and grade point average are factors for eligibility. To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1March 2.

In accordance with the Institutional Participation Agreement for the Cal Grant B and Cal Grant C Programs, recipients have to either apply the "Access" or "Books and Supplies" portion to outstanding balances on their accounts or request personal receipt of the funds prior to disbursement. To request personal receipt of the funds, you must fill out the Cal Grant B/C refunds confirmation and submit it when your file is completed. Please contact the Financial Aid office for more information.

For more information, visit Cal Grants.

CAL Grant Transfer Entitlement Program

Cal Grant Transfer Entitlement: A state grant program for students who were not previously awarded but are now transferring from a California Community College to an eligible bachelor degree granting institution in California. Criteria such as income, graduation from high school after June 30, 2000 and grade point average are factors for eligibility. To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1 – March 2.

Chafee Grant

Chafee Grant: Awarded to students who are aging out of foster care or emancipated from foster care, eligible for California Independent Living Program services, and between the age of 16-22. Maximum academic year award is approximately $5000. Students must demonstrate financial need and be enrolled at least half-time. To apply, go to: Chaffee Grant for Foster Youth.

For more information, please contact Lien Pham: lien.pham@westvalley.edu or call: 408-741-2434.

To manage your Cal Grant and/or Chafee account(s) online, view updates, make school changes, make address changes and post leave of absence request, visit: Web Grants for Students.

Student Success Completion Grant (SSCG)

Cal Grant B or Cal Grant C recipients who are enrolled in 12-14.5 units at a California Community College and have remaining unmet need may also be eligible for the SSCG. The SSCG award is $1,298 per year ($649 per semester). Cal Grant B or Cal Grant C recipients who are enrolled in 15+ units and have remaining unmet need may be eligible for $4,000 per year ($2,000 per semester). If funds are available after paying students for fall and spring semesters, the Financial Aid office may award additional students who take sufficient number of units during the summer semester.

To apply, complete the FAFSA or CA Dream Act Application and submit the GPA Verification form (available from your high school or college Financial Aid office) between October 1 - March 2. For more information, please contact the Financial Aid office or call 408-741-2024.


Federal Programs

Federal Direct Loans

The William D Ford Direct Loan program is financial aid in the form of a loan from the Department of Education to assist students only to pay for authorized educational expenses at the school that certified their loan eligibility.

First Time Borrowers

New borrowers as of July 1, 2013 may not receive Direct Subsidized Loans for more than150% of the published length of their academic program.

See examples of the Direct Loan 150% Limit.

Direct Loan

West Valley College offers two types of loans - Subsidized and unsubsidized loans.

Subsidized loans are awarded to undergraduate students based on financial need. The federal government pays the interest as long as student is enrolled half-time, during grace period and deferment period. If the loan was/is first disbursed from July 1, 2012 through June 30, 2014, the federal government will not pay the interest during the grace period.

Unsubsidized loans do not have a need criteria, however, the interest is paid by the student and interest accrues from the date of disbursement.

Steps to apply for a Direct Loan

  1. Must complete the 2018-2019 FAFSA and meet all federal eligibility requirements.
  2. Financial Aid file must be completed - all requested documents must have been submitted and reviewed for grant eligibility.
  3. A positive Satisfactory Academic Progress standing.
  4. All potential borrowers need to pick up a Loan Request Packet at the Financial Aid Office starting the first day of fall term if their file is complete.
  5. Per Federal regulations, the institution reserves the right to refuse or reduce a loan application on a case by case basis.

Consequences of Not Repaying a Student Loan

  1. You will be reported to a credit bureau having a negative effect on your credit rating.
  2. The entire unpaid balance of your loan and accrued interest becomes due and payable immediately.
  3. You lose eligibility for deferment.
  4. You lose eligibility for additional federal student financial aid.
  5. Your account is assigned to a collection agency.
  6. The federal government can take all or part of your federal tax refund.
  7. Your employer can garnish part of your wages.

West Valley College is a Direct Lending School and does not offer private loans or participate in private or alternative loan program.

For more information, please contact Kristin Martin: kristin.martin@westvalley.edu or call 408-741-2429

Federal Pell Grant

Pell Grant: Awarded to undergraduate students who have not earned a Bachelor's or professional degree. Awards range from $638-$5920 based upon the Expected Family Contribution (EFC) ranging between 0-5328 and units enrolled. To apply, complete the FAFSA.

Effective July 01, 2012: Students are eligible to receive Pell grant for up to 12 full time semesters. This applies to all students regardless of when they received their first Pell grant. A student attending as a half-time (6 units) student is considered as having used half of a semester for purposes of tracking the Pell grant limits.

  • For example, if your maximum Pell Grant award amount for the 2010-2011 school year was $5,550, but you only received $2,775 because you were only enrolled for one semester, or because you were paid as a half-time student 2 semesters, you would have used 50% of your maximum award for that year.
  • If in the following school year, you were enrolled only three-quarter time, you would have used 75% of your maximum award for that year. Together, you would have received 125% out of the total 600% lifetime limit.

Tracking Your Lifetime Eligibility Used on NSLDS

You can find your Lifetime Eligibility Used for the Federal Pell Grant by visiting National Student Loan Data System (NSLDS) and creating a student account. NSLDS, the National Student Loan Data System, tracks your lifetime Pell Grants, loan usage and overpayment status. If you have loans, you may view how much you owe and to whom.

The National Student Loan Data System (NSLDS)

  • Step 1: Students, parents, and borrowers are required to use an FSA ID, made up of a username and password, to access certain U.S. Department of Education websites. Your FSA ID is used to confirm your identity when accessing your financial aid information and electronically signing your federal student aid documents.

  • Step 2: Access NSLDS by going to nslds.ed.gov. On the NSLDS screen, click on Financial Aid Review

  • Step 3: Read the privacy statement on this screen. If you agree, click Accept to find your Lifetime Eligibility Used. A security configuration question may or may not prompt, depending on your browser’s current security configuration. If you are comfortable with your browser’s current security configuration, click Accept to continue. The Confirming Your Identity screen will appear after you click Accept.

  • Step 4: Enter your Social Security number (SSN), the first two letters of your last name, your date of birth, and your PIN to confirm your identity. Keep your PIN safe and secure.

  • Step 5: View the Financial Aid Review screen listing your total Lifetime Eligibility Used.

Federal Supplemental Educational Opportunity Grant (FSEOG)

Federal Supplemental Educational Opportunity Grant (FSEOG): Available to students whose expected family contribution (EFC) is zero. Students must be an undergraduate student and enrolled 3/4 time or 9 units and above. Awards range from $100 to $600. Payments are made once per semester. To apply, complete the FAFSA.

Federal Work-Study Program (FWS)

Federal Work-Study Program (FWS): Provides jobs for students with financial need. Jobs are 10-18 hours per week and students must be enrolled at least half-time. Awards range from $500 to $4,500. The vast majority of FWS jobs are filled at the beginning of the Fall semester and continue through the academic year. Payroll checks are disbursed once a month. Apply and view job posting NOW so you can start on the first day of school. Jobs are first come, first served so apply early for the best options. To get started, download the How to apply for Federal Work Study PDF.

Job Title Number of Jobs Department Job Duties
General Assistant 2 President's Office Greet visitors, answer phones, track expenditures, organizing and filing, sort mail, prepare for special events, typing and shredding documents, arrange meetings, and special assignments as needed.
Clerical/General Assistant I 6 Library Assist students at circulars desk. Various clerical tasks as assigned.
Clerical Assistant 1 Off Campus Childcare center Creating circulars, signage and flyers. Answer phones, greet students, parents and visitors. Other administrative duties as assigned.
Preschool Peer Assistant 9 Off Campus-Elementary Schools Under supervision, assist staff in the safety in well being of children during classroom hours, reading and playground activities.
General Assistant 1 Counseling General office assistance; answer phones, schedule appointments, scanning and indexing.
General Assistant 1 Records Data entry, filing, spreadsheet maintenance, and indexing documents. Clerical duties as assigned.
Technical Assistant 1 Financial Aid Office Greet students, assist them with filing for financial aid, outreach and completing files. Answer phones and emails; various projects as assigned such as creating and maintaining spreadsheets.
Instructional Lab Assistant I 3 ESL Assist faculty, Language Arts Staff, and Language lab staff with clerical duties. Desire a detail oriented reliable worker with strong oral and written English skills.
Technical Assistant II 1 Student Health Services Front office Reception, stocking/organizing, program outreach activities, event preparation/participation and other duties as assigned.
Clerical/General Assistant 1 General Services/Facilities General office duties including setting up new filing system.
Preschool Peer Assistant I 10 Child Development Center Under supervision, assist staff in the well being of children during classroom hours, reading to them and supervising eating and playground activity.
Clerical/General Assistant I 8 Success Center Attending the check in desk, registering students, organizing files, and data entry.
Clerical/ General Assistant III 1 Art Gallery Open and close art gallery, host exhibitions receive and process artwork; create labels and installation of pieces.
Technical Assistant I 1 Theater Work with public in box office. Help with spreadsheets, publicity for studio and main stage shows. Event planning for high school festivals. Weekends and evenings required
Peer Assistant II 5 Adaptive PE

Assisting students with disabilities with their workout programs in weight training, aerobic activities, stretching and pool activities. Looking for energetic, hard working assistant who can relax and smile. All skills will be taught upon hire.

Technical Assistant I, II, and III 3 DESP Convert textbooks into formats used by students with disabilities. Assist students on how to use software to access alternative media formats. Review and edit media for compliance.
Technical Assistant III 1 Human Resources Excel spreadsheets creation and maintenance, data entry and clerical duties. Need MS Office proficiency.
Technical Assistant III 1 Chemistry Set up/remove experiments from student labs clean labs and lab ware.
Clerical/General Assistant III 1 District facilities Provide support for office personnel. Perform a variety of general clerical duties which may include data entry and record keeping.
Clerical/General Assistant II 1 General Services General office duties, help set up office after move.
Preschool Peer Assistant 2 Child Development Center Works directly with children under direction of a master teacher.
Health Services 1 Health Services Front office, reception duties, stocking, organizing and outreach activities.
Theater Arts Assistant 1 Theater Arts Work box office, excel spreadsheets, and outreach activities. Need weekend and evening availability.
Shop Tech Assistant 2 Theater Arts Assist technical director in constructing and installing scenery for each production.
Kinship Care Assistant 1 Campbell Community Center Assist program director in clerical duties, answer phones, assist with spreadsheets and create outreach materials.
District Police Assistant 1 District Police Office Live Scan fingerprint operator and clerical duties as assigned. Must pass criminal background check.
Math Center Assistant 3 Math Resource Center Welcome math students to the MRC, help them log in and register for services. Assist them in checking out calculator sand textbooks.
Veteran's Resource Peer Assistant 1 Veteran's Resource Center Assist in VRC Welcome Desk and Study lounge to interface with program participants. Assist outreach efforts and participating in campus events.
Ambassador/ Peer Assistant II 1 Outreach Campus Ambassador; lead tours, work information booths, clerical work.

Ambassador/Peer Assistant

2 Che School for Professional Studies Greet visitors at welcome desk, lead campus tours,phones and clerical work.

For more information, please contact Kristin Martin: kristin.martin@westvalley.edu or call 408.741.2429


* Subject to funding availability. Priority is given to students who apply early.

Keys to Disbursement

Pell Grant and Loans will be divided into two disbursements per semester.

Semester Disbursement Date
1st Fall Disbursement August 27, 2018
2nd Fall Disbursement October 26, 2018
1st Spring Disbursement January 28, 2019
2nd Spring Disbursement March 29, 2019

  • Disbursements are issued to students with a completed Financial Aid file, enrolled and will be confirmed with an "Official Award Notification" email.
  • The Financial Aid office will request disbursements every two weeks for students who completed a Financial Aid file between the disbursement dates.
  • Students receiving Loans, Work Study, and Cal Grant must be enrolled in at least 6 units to receive the disbursement.
  • Students on Financial Aid Disqualification are not eligible for disbursement unless a Financial Aid Appeal has been submitted and approved.
  • Disbursements are issued on the BankMobile Debit Card or ACH processing.
    • ACH is a way to move money between banks without using paper checks, or wire transfers.
    • Students also have the option to request a check mailed to their home address.
  • Please notify our office if you have not received your Bank Mobile Debit Card in the mail.

Satisfactory Academic Progress (SAP)

The Department of Education and Student Financial Assistance Programs require schools and colleges to develop and apply a consistent standard of academic progress in determining student eligibility. The Government requires that students who apply for financial aid at West Valley adhere to this regulation by meeting Qualitative and Quantitative Standards.

All periods of the student's enrollment count when assessing academic progress, even periods in which the student did not receive financial aid funds.

Financial Aid requires a declared major and enrollment in a Title IV eligible program (minimum 16 semester units). Each Satisfactory Academic Progress evaluation includes both the semester and cumulative grade point average (GPA) and pace of progression completion rate.

If a student is enrolled in an educational program of more than two academic years, at the end of the second academic year, the student must have a GPA of at least a "C" or its equivalent, or have academic standing consistent with the West Valley requirements for graduation.

SAP will be evaluated at the end of each term: Fall, Spring, and Summer.

Qualitative Standard

  • Students must have a cumulative GPA of 2.0 at each SAP evaluation
  • Grades for remedial and ESL courses count in the GPA calculation

Quantitative Standard

Pace: Students must complete 67% of the units attempted each semester and overall attempted units. This is to ensure students are making progress towards their goal.

  • Completion rate is computed by dividing the total number of units completed by the total number of units attempted (including courses with earned "W" grade and units transferred into the institution).

Time Frame: Students must complete their educational objective (graduation, transfer, certificate, etc.) in a period of time that is no longer than 150% of the published length of the declared program of study.

  • For degree and transfer programs of 60 units, maximum time frame is 90 units
  • For eligible certificate programs, maximum time frame varies (i.e. 30 unit program = 45 units maximum)

Institutional Policies

  • Up to 30 remedial units and ALL ESL units will be excluded from Maximum Time Frame calculations. Transfer units will count towards the Maximum Time Frame.
  • All units attempted including incomplete and withdrawals are counted in the calculation
  • Repeated courses will count toward attempted units. SAP policy allows for a student to receive Title IV funds for retaking a previously passed course (one time only per passed course).
  • Academic Renewal is a process through which a student can apply to have credits attempted and grades earned in previous semesters excluded from the calculation of the student’s grade point average. Financial aid regulations make no provision for the concept of academic renewal; therefore, all courses are counted towards the evaluation of SAP.
  • Students are permitted to submit up to three Financial Aid Appeals within the district.

Good Standing

Students that meet cumulative GPA requirements at the end of the semester, in addition to quantitative-pace of progression, and time frame requirements for SAP.

SAP Standards:

  • Cumulative Grade Point Average (GPA)
  • Pace – 67% completion
  • Maximum Time Frame
  • Institutional Policies

Qualitative –Cumulative Grade Point Average (GPA)

  • Students must have a cumulative GPA of 2.0 at each SAP evaluation
  • Grades for remedial and ESL courses count in the GPA calculation

Quantitative – Pace

  • Students must complete 67% of the units attempted each term and overall attempted units
  • Completion rate is computed by dividing the total number of units completed by the total number of units attempted. Includes courses with earned “W” and units transferred into the institution.

Quantitative – Maximum Time Frame

  • A period of time that is no longer than 150% of the published length of the academic program in which the student is enrolled

Warning Status

Students not making SAP at the end of a term, will be automatically placed on one term of “Warning” status for the subsequent term. Students may receive aid during a warning payment period. Students not making SAP at the end of a “Warning” semester are determined to be ineligible (disqualification) for federal and state aid until they reestablish eligibility again by meeting SAP standards.

Warning Status:

  • Unit Completion – At the end of the last semester of enrollment the student did not earn the require number of units (67% of units attempted)
  • Cumulative GPA – At the end of the last semester of enrollment the student did not earn a 2.0 cumulative GPA
  • Maximum Time Frame – At the end of the last semester of enrollment the number of degree applicable units that the student attempted is approaching the end of the student’s academic program maximum time frame. If at the end of the semester the student reaches the maximum time frame, he/she will be disqualified.

Probation Status

  • An approved appeal’s decision will result in the student being placed on SAP probation
  • Students may receive financial aid during terms of probation
  • Students can regain eligibility by making SAP at the end of one term of probation
  • Students must complete 67% of the units attempted along with a cumulative 2.0 GPA while on probation
  • Students must follow their academic plan while on probation

The school will verify each term that the student is following the academic plan and/or meeting terms of probation; if not, the student becomes ineligible for federal and state student aid until SAP standards are met.

Probation Statuses:

  • SAP Probation – A status assigned to a student who is failing to make satisfactory academic progress and who submitted an appeal that was successfully approved. Eligibility for aid may be reinstated for one payment period. A student placed on probation who does not meet satisfactory progress requirements will return to disqualified status.
  • Maximum Time Frame Probation – Additional semesters - A student had previously reached the maximum time frame and submitted an appeal for additional time that was approved for the number of terms indicated on the appeal. Student must meet satisfactory progress requirements each semester in order to count down the additional semesters that have been granted. If the student does not meet satisfactory progress requirements each semester, he/she will be on disqualification.

Disqualification Status

Students not making SAP two semesters in a row will be automatically placed in one term of "Disqualification" status.

Disqualification Statuses

  • Disqualified – Unit Completion - In the last semester in which the student attempted units, the student did not earn the 67% required number of units for the enrollment status.
  • Since the student was already on warning or probation status, the student is now disqualified.
  • Disqualified – GPA - In the last semester in which the student was enrolled, the student did not earn a cumulative 2.0 GPA. Since the student was already on warning or probation status, the student is now disqualified.
  • Disqualified – Maximum Time Frame- At the end of the last semester the number of units the student attempted exceeded the maximum time frame of the academic program. If the student did not earned a degree or certificate, and would like to appeal for additional time of aid eligibility, the student must submit an appeal.
  • Disqualified – BA/BS Degree – Students with a BA/BS Degree are disqualified. Students may submit an appeal and if approved, may be eligible for Federal Work Study and/or Direct Loan for up to one year.

Reestablishing Eligibility

  • Students may reestablish their eligibility by meeting the Pace of Progression- 67% completion rate standard along with a minimum cumulative GPA of 2.0.
  • Students may submit an appeal under the following conditions: (1) death of a student’s relative, (2) student’s injury or illness, (3) other special circumstances.
  • The student must submit documentation to support the appeal, including why the student failed to make SAP, and what may have changed in the student’s situation that will allow the student to demonstrate meeting SAP requirements at the end of next evaluation. The school may choose to request additional documentation when a particular student circumstance warrants it.
last published: 8/13/18