Review of Incoming Official Transcripts and External Examination Scores (e.g., AP, IB, & CLEP)
Students who completed coursework at accredited domestic colleges outside of the West Valley Mission Community College District should submit official transcripts and external examination scores for evaluation towards general education requirements.
Benefits include:
- Evaluation of courses towards General Ed Credit (local AA/AS, CSU and IGETC)
- Clarity on how prior coursework applies towards educational goals
By submitting a request for transcript evaluation, external coursework will be included in the student's academic history and may impact the student’s cumulative GPA. Grades from external records become a permanent part of the student’s West Valley College (WVC) record and cannot be removed.
Plan ahead as transcript evaluations can take 8-10 weeks to process. |
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Follow the 5 steps below for timely processing of your request. |
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Steps to Request Transcript Evaluation
Determine Eligibility
- Have a minimum of 12 units (completed or in progress) at WVC
- Have official transcripts from an accredited domestic college on file at WVC (see step 2 for details)
- International Transcript Evaluations should follow the process outlined in Transcript Evaluation Guidelines for International Students
Submit Official Documents
Official transcripts must be sent directly from the transferring institution (or The College Board if sending an official AP score) to WVC using one of the methods below.
Attn: Transcript Evaluation/Counseling Department
West Valley College
14000 Fruitvale Ave
Saratoga, California 95070
Verify Major
Meet with a Counselor
It is recommended that you meet with a counselor to understand this process and the implications it has on your WVC records.
Submit a Request
After all official transcripts are on file with WVC, complete the Transcript Evaluation Request form.
Frequently Asked Questions
Hard-copy transcripts and other academic records are considered "official" when they arrive in a sealed, stamped, official envelope with the seal and any other security feature intact. Electronic transcripts are considered "official" when we receive them from a secure site formally linked to the sending institution or testing service.
Academic records received in any other condition, such as transcripts that arrive in an unsealed envelope, or that are emailed or uploaded by the student, or that are printed from the university portal, are not considered “official.”
Official transcript received from a domestically accredited institution. Foreign transcripts, see our Transcript Evaluation Guidelines for International Students.
Official high school transcripts can be used to meet the IGETC Foreign Language Requirement (Language other than English) and the Math proficiency for local degrees.
Individual coursework from other colleges will not be displayed on the transcript. The units and GPA earned will appear in the transfer unit GPA summary and will be calculated into the overall cumulative GPA and units.
For foreign transcripts, see our Transcript Evaluation Guidelines for International Students.
It can take up to 8-10 weeks to complete the evaluation.
When contacting an advisor, please include your G0# and briefly describe your inquiry.
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